Shipping can be a complex process, but having a clear checklist ensures you don’t miss important steps that could delay delivery or increase costs. Whether you’re shipping personal packages or managing business orders, following a thorough checklist simplifies the process and helps avoid costly mistakes. Here is a comprehensive checklist to keep your shipments smooth and efficient.
1. Verify Recipient Address
Double-check the full shipping address, including apartment or suite numbers, postal codes, and country for international shipments. Use address verification tools to reduce errors.
2. Choose Appropriate Packaging
Select sturdy boxes or mailers suitable for your item’s size and fragility. Use sufficient cushioning like bubble wrap or packing peanuts. Remember, minimizing package size helps lower dimensional weight fees.
3. Weigh and Measure Your Package
Use an accurate scale and measuring tape to determine weight and dimensions. Accurate measurements prevent unexpected fees and ensure correct shipping rates.
4. Select the Best Shipping Service
Compare carriers and service levels using online calculators or platforms like Shippo and Easyship to find cost-effective and timely options.
5. Purchase Shipping Label and Insurance
Buy your shipping label online or at the carrier location. Consider purchasing insurance or declared value coverage for valuable items. You can earn cashback with a UPS gift card or get rewards with a FedEx gift card to save on these purchases.
6. Label Your Package Clearly
Print and affix shipping labels securely. Use waterproof labels or covers to protect the label from moisture and damage.
7. Schedule or Drop Off Your Shipment
Arrange for carrier pickup or drop off the package at a designated location. Check carrier cut-off times to ensure same-day processing.
8. Track Your Shipment
Use the carrier’s tracking tools to monitor your package’s journey. Communicate tracking information to recipients when applicable.
9. Prepare for Returns
If you accept returns, include a return shipping label or instructions to facilitate easy processing.
10. Keep Records
Maintain records of shipping receipts, tracking numbers, and insurance details for reference and claims if needed.
